ESTABLISHMENT DIVISION

  • Policy on economy issues relating to provision of residential/office telephone; purchase of vehicles; holding of domestic & international conferences; entertainment; limit on expenditure on furnishing etc. in the case of Minister’s office in the secretariat and office at the residence.
  • Miscellaneous policy issues which are not specifically dealt with in any other division of DoE.
  • Allocation of temporary/link/additional charge to FAs and Coordination in respect of FAs meetings with Secretary(E)/FM.
  • Forwarding of important orders/instructions received from Cabinet Secretariat to heads of Division/FAs.
  • Matters relating to ERC recommendations.
  • Examination of legislative proposals of various Ministries, involving general financial Implications/DCN.
  • The work relating to coordination on issues relating to all the Departments of Ministry of Finance.
  • Submission of Reports to Cabinet Secretariat such as monthly report on decisions of Cabinet/ Cabinet Committees; quarterly reports on decisions of High Power Committees/Commission; monthly D.O letter from Secretary (Expenditure) to Cabinet Secretary.
  • General coordination in DoE such as Annual Report etc.
  • Nomination of representatives of the MOF to autonomous bodies.
  • Deputation/Delegation abroad (Screening Committee proposals)
  • Matters relating to Publical Account Committee
  • Maintenance of ACRs/ Annual Performance Appraisal Reports in respect of Section Officers and Officers belong to ex-Cadre posts, Assistants, UDCs, LDCs, Stenographers, PA, PS, PPS, Deputy Directors, Assistant Deputy Directors, Research Assistant, Junior Research Assistants, Computors, Translators, Staff Car Drivers & Canteen employees etc. & also forwarded the ACRs/APARs of CSS/IAS/IES/IDAS/IRAS/IA&AS officers to their respective Cadre authorities.
  • Communication of the photocopy of ACR/ APAR including the overall grade and assessment of integrity to the concerned officers/ officials from the reporting period 2008-2009 onwards.
  • Consideration of adverse remarks, if any representation received from the individuals on or before fifteen days from the date of disclosure of ACR/ APAR.
  • Maintenance of Property Returns.
  • RTI Matters relating to above subjects.
  • To keep old files for preservation.
  • To issue files to Sections for reference.
  • To send files due for review to Sections for review and weeding.
  • To get appraisal of files of more than 25 years old and transfer to National Archives of India.
  • To Monitor (i) report (half-yearly) on de-classification of classified records; (ii) half yearly report on Recording / Indexing / Weeding out of old files and send results to National Archives of India.
  • To send Annual Report on Records etc to National Archives of India.
  • Preparation of Pay Bills of all employees of Department of Expenditure.
  • Preparation of T.A. Bills (Foreign and Domestic) on tours/transfer.
  • Preparation of OTA Bills.
  • Preparation of Medical, Tuition fees and Budget Honorarium Bills.
  • Preparation of Loans and Advances Bills like House Building Advance, Flood relief etc.
  • Preparation of contingent bills of the Department of Expenditure.
  • Preparation of Entertainment and Hospitality and Professional/Special Service bills.
  • Preparation of Publication bills.
  • Preparation of air-fare bills and their settlement.
  • Preparation of LTC Advance and Final Adjustment Bills.
  • Preparation of conveyance Bills.
  • Disbursement of Pay and Allowances every month including daily payment of supplementary and contingent bills.
  • Writing of Cash Book and check thereof.
  • Sending of Salary to the Bank for disbursement through ECS.
  • Preparation of Grants-in-aid Bills.
  • Maintenance of GPF Accounts of all classes and calculation of interest accrued thereon.
  • Issue of GPF statements at the close of each financial year.
  • Final Payment of GPF balance to subscribers at the time of retirement.
  • Transfer of GPF Accounts on transfer of officers/officials to other departments.
  • Calculation of Income-Tax liability of the officers/ officials.
  • Filing of Quarterly TDS returns with the Income Tax Department.
  • Maintenance of Court attachment orders and payment to the courts concerned.
  • Preparation of challans in respects of miscellaneous amounts deposited into the Government Account.
  • Proper up-keep of all accounts/advance registers.
  • Effective recoveries of various co-operative Societies & Finance Stores.
  • Benevolent fund, Co-operative Stores and miscellaneous ones.
  • Maintenance of Accounting of House Building/Motor Conveyance advances etc.
  • Calculation of Interest on Loans and Advances granted to the officers and staff of this Department for Expenditure for the purpose of House Building, Motor Cars/Scooters/Cycles and other interest bearing advances i.e. Computers etc.
  • Miscellaneous Work.
  • Issue of Income-tax Certificates (Form 16 etc.)
  • Issue of Pay Certificates.
  • Preparation Bills in respect of Gratuity, Commutation of Pension and Final payment of GPF.
  • Calculation of payment of encashment of leave salary to retiring persons.
  • Calculation of up-to-date GPF balance of officers and staff who want to withdraw or take advance from their GPF Accounts and issue of certificates in this regard.
  • Tracing of old missing credits as and when pointed out by the Pay and Accounts Officer or officers and issue of certificate in this behalf.
  • Budget and accounts work.
  • Maintenance of appropriation registers for expenditure under different heads/sub-heads.
  • Maintenance of expenditure control register.
  • Preparation of annual and supplementary budget of the department.
  • Periodic review of budgetary expenditure and monitoring of economy instructions.
  • Preparation of budget loan to Govt. servants(including House Building Advances of the Department).
  • To attend the audit objection relating to cash section only.
  • Submission of quarterly returns to the department of Expenditure.
  • Reconciliation of Accounts with P.& A.O.

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